What is the most important part of the reception area?

One of the most important parts of your reception is the desk. They come in all shapes and sizes such as rectangular, square, and semi-circle. Choosing a smart and stylish desk can make (or break) the space. They ‘say’ a lot about your business and its culture.

What is needed in a reception area?

Receptionist desk/station. A comfortable and ergonomically appropriate chair for the receptionist. Chairs for guests to use while waiting. A table to hold literature or magazines or to provide a surface for visitors for their purses, their briefcases, or other personal belongings while waiting.

How will you create a good front office reception area?

How to Design a Front Office Reception Area
  1. Determine Your Reception Area Look and Feel. Investigate reception area ideas. …
  2. Select Your Color Scheme. …
  3. Make the Reception Desk the Centerpiece. …
  4. Achieve a Cohesive Look. …
  5. Add Chairs and Tables Thoughtfully. …
  6. Minimize Visible Clutter. …
  7. Add Finishing Touches to the Reception Area Design.

What is the main aim of the reception area?

Its primary function is to greet visitors and guide them on their way to meetings, but it has many other uses besides that. It can provide a waiting area for guests, delivery, and pick-up of parcels – besides an overview of the office.

What are the three ways to makes an impression in the reception area?

Even just a few adjustments can go a long way.
  • Space. Most small companies don’t have lots of money in the budget to pay for a big, airy reception area. …
  • Color. …
  • Light. …
  • Graphics and Decor. …
  • Appearance. …
  • Tone. …
  • The key to a remarkable first impression.

What is the functions of reception?

Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Answering screening and forwarding incoming phone calls. Receiving and sorting daily mail.

Why is reception so important?

“Put simply, by the end of reception, the ability to read, write and use numbers is fundamental. They are the building blocks for all other learning. Without firm foundations in these areas, a child’s life chances can be severely restricted.”

What should a receptionist always remember?

While the role of the receptionist is evolving, the 5 key skills every receptionist should master include being technology-proficient, possessing emotional intelligence, having great communication, organizing time well, and adopting an independent approach to work.

What equipment does a receptionist use?

A receptionist also handles all the basic office equipment such as the phone, fax, copier and printer. The gig requires good people skills but also good receptionist computer skills. Instead of a visitor sign-in book and a calendar, they’ll be tracking visitors and appointments using receptionist software.

What can be improved on the reception area?

Simple Improvements You Can Make To Your Reception Area
  • 1) Free WiFi & Charging Stations. …
  • 2) Offer Entertainment & Reading Materials. …
  • 3) Offer Them Something to Drink. …
  • 5) Play Music if Appropriate. …
  • 6) Have A Designated Area for Packages and Deliveries. …
  • 7) Add Greenery.

How do you design an office reception area?

  1. Elegant reception area design. Whether you’re designing for a small start-up company or a big law firm, you want the reception area to feel elegant and clean. …
  2. Easy layout. …
  3. Comfortable seating. …
  4. Durable materials. …
  5. Appropriate color scheme & branding.

Why is it important to provide several seating options in a reception area?

Why is it important to provide several seating options in a reception area? Some patients may want privacy. What special considerations should an assistant make when speaking with a patient who is vision-impaired?

What should a receptionist always remember?

While the role of the receptionist is evolving, the 5 key skills every receptionist should master include being technology-proficient, possessing emotional intelligence, having great communication, organizing time well, and adopting an independent approach to work.

What is the value of maintaining the reception area in a neat and presentable manner?

It Highlights Credibility and Professionalism

How will a business partner or customer be able to trust you to handle their requirements if you can’t even keep the reception area tidy and presentable? Remember that your entire work environment is a reflection of the whole organisation.

How should a reception look like?

A well thought-out layout – The reception area should be clean and uncluttered, with furnishings spaced so that visitors are not crowded together but close enough to create a welcoming environment. Position the reception desk to face the front door, but far enough so it doesn’t act as a barrier to the space.

What does good reception mean?

Reception can also refer to the quality of a broadcast signal, as received by a TV or radio. Good reception means a clear, strong signal, and poor reception means you might want to shake or kick the TV screen.