When writing a job application email, it is important to pay attention to all the details. After all, recruitment professionals rarely read this type of text in its entirety; this is only the case with those they find interesting from the beginning. Even if you have an excellent educational and professional background, that won’t do much good if the text in the email sent is not convincing and has a chaotic structure.

In an environment as competitive as the labour market, it is important to gather as many ingredients as possible so that we can achieve our goals. University degrees and years of experience are of little use if we cannot communicate them properly, which is why it is so important to know how to make an initial impact on recruiters.
Here are some tips on how to write an email job application , the structure it should have and the type of content it should cover.

The difference between the job application email and the cover letter

If we know the difference between a cover letter and the text of the email containing the first one, we already have a lot to gain.

In short, the text of the e-mail, which is not written in an attached document but in the “body” of the e-mail l, has the mission of transmitting the main idea about who we are and what we want, while both the letter of introduction and the curriculum vitae add much more information and nuance to the data provided (although each of these texts does so in its own style and for different purposes).

Therefore, a written job application email, although short and simple, should very well meet a number of requirements to avoid missing out on the first stage of selection.

Writing an e-mail to ask for a job: some tips

To increase your chances of getting the job you want, follow these guidelines when writing your job application email .

1. Use a professional email address

It may seem silly, but it’s not. Discard using email addresses with an informal look and, if you don’t already have one, create an email service account that looks professional.

2. Read the job description carefully

If you are writing the mail from a company or organization’s vacancy announcement, pay attention to the requirements that the applications must meet and the description of the activities to be performed in that work environment.

Once you have done this, see how these requirements combine with your characteristics and select one or two sections in which you stand out and which have to do with what is being asked for . This will help you to know what information about you you will want to emphasize in your text.

3. Look for more information about the convening organization

To enrich the content of your job application email, do some more research on what the organization you are sending the email to looks like. This will allow you to give the request a personal touch while conveying the idea that you have a proactive enough disposition to be interested in knowing more about that company to imagine if you will fit in there.

4. Structure your text

Create a script with the main ideas that will underpin your job application email, placing a line of description for each one. These main ideas should be, in this order: who you are, where you read the offer (and what it is), what you can offer, what your availability is and the indication that you add a cover letter and a CV as email attachments.

5. Develop the text

Using the above outline, expand each of the parts, connect them together so that they read smoothly, and review errors and possible omissions of useful information about who you are and what you do. The text should be written using normal capital letters (written only after a period, for proper names, to head paragraphs, etc.).

Note that each of these parts that structure the text must be clear and concise, without digressions that lead to issues that have nothing to do with the request . In addition, they should follow an inverted pyramid scheme: the main and most important information at the beginning, and the least relevant at the end.

However, please note that such texts should be short, a maximum of 200 words , as this is the first contact with recruiters and other people in the HR team and they cannot be expected to take time and attention when reading an application that they do not know if they will be interested in.

6. Complete the text of the email with formal details

Finally, it includes some important “finishes” that are typical of this type of email .

Try to find out who the person is who receives that kind of email or who selects the staff, and address them by name in the presentation that will head the text. If you don’t know the name, use a generic greeting like those used in the professional world.

Also, keep these recommendations in mind:

  • It includes a farewell, using also those used in the professional context.
  • Sign your full name , including your last name.
  • As the title of the email in the “Subject” box, write the position you are applying for or the name of the job posting you read, and your name.

7. Check the set for errors

Now that everything seems to be done, take a last look at the whole thing. This way you can detect possible repetitions, typing errors and misspellings .

The importance of a good CV

Creating the email text to apply for a job is the first step, but it is not enough to access that job you want. The next thing you need to do is to write a good resume and a convincing cover letter.

To find out how to do this, you may want to read: “Top 10 Tips to Improve Your Resume