What are the four categories of records?

Types of Records
  • I. Administrative Records. Records which pertain to the origin, development, activities, and accomplishments of the agency. …
  • II. Legal Records. …
  • III. Fiscal Records. …
  • IV. Historical Records. …
  • V. Research Records. …
  • VI. Electronic Records.

What are the categories of records values?

Agency record values fall into three overlapping categories: (1) administrative, (2) fiscal, and (3) legal. Understanding these values can help records officers propose to NARA retention periods that will satisfy agency needs.

What are the 4 categories of retained records?

Records typically fall into four categories: those securing property such as titles or shares; those that mark certain crucial events such as businesses incorporations; those used for assessing operations; and those collected or retained in compliance with government regulation.

What are 4 characteristics of records?

Based on this study the essential characteristics of records were identified as context, form, organization, structure and version/copy.

What are the primary and secondary values?

Primary value refers to the purpose for which the item was created, while secondary value refers to an additional value that the participants can perceive the item to hold, such as a perception that an item can represent one’s identity.

What is the primary value of record?

Value of the record to the record creator. Examples of primary values are administrative value, legal value and fiscal value. The person(s), family (families) or corporate body (bodies) that created and/or accumulated and used records in the conduct of personal or business life.

What are four characteristics that must be evident in both paper and electronic records?

Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.

What are the stages of records life cycle?

According to the life cycle concept, records go through three basic stages:
  • creation (or receipt),
  • maintenance and use, and.
  • disposition.

What are the types of records management?

Generally speaking, there are two types of records management systems: traditional paper record management systems, and electronic record management systems. As the name might imply, traditional paper record management systems involve the management and storage of hard-copy documents.

What are the types of electronic records?

Examples of electronic records include: e-mail messages, word- processed documents, electronic spreadsheets, digital images and databases.

What are the elements of a good record?

As depicted in the image there are six (6) foundational elements:
  • Records Inventory & Classification.
  • Retention scheduling.
  • Records Storage & Conversion.
  • Vital Records Program.
  • Disaster Prevention & Recovery Planning.
  • Disposition.

What are the features of electronic records?

Authenticity, Accuracy, Integrity, Accessibility

Electronic records lack physical and visual clues about their origins and their authenticity. Maintain- ing content, structure and context of electronic records is, therefore, both more vital and difficult than with traditional analog records.

What are four sources of electronic content?

Examples of electronic records include: emails, websites, Word/Excel documents, digital purchase receipts, databases, text messages, social media postings, and information stored on SharePoint sites and content management systems (Catalyst, Slack, DropBox, etc.).

What are the three stages of an image record system?

Three stages of an image record system are: preparing, processing, and using records.

What are administrative records?

Administrative records are common to most organizations. Examples include routine correspondence or interoffice communications; records relating to human resources, equipment and supplies, and facilities; reference materials, routine activity reports, work assignments, appointment books, and telephone logs.

What are electronic records PDF?

Electronic records include numeric, graphic, audio, video, and textual information which is recorded or transmitted in analog or digital form such as electronic spreadsheets, word processing files, databases, electronic mail, instant messages, scanned images, digital photographs, and multimedia files.

What are paper records?

Paper Records means all of the receipts, vouchers, instruments, rolls or other documents and records in paper or electronic form of the Board.

What is electronic records management ERM?

Electronic records management [ERM] is using automated techniques to manage records regardless of format. Electronic records management is the broadest term that refers to electronically managing records on varied formats, be they electronic, paper, microform, etc.

What are the three attributes that records should have?

represent the three attributes. The attributes of records are stated as; first, records are evidence of transactions and actions. Second, records should back accountability, which is linked to evidence but allows answerability to be traced. Lastly, records are related to processes, i.e. connected to work processes.

What is context of records?

n. The organizational, functional, and operational circumstances surrounding materials’ creation, receipt, storage, or use, and its relationship to other materials. The circumstances that a user may bring to a document that influences that user’s understanding of the document.

What is E records Social Security?

Electronic Records Express (ERE) is an initiative by Social Security that offers a secure electronic option for submitting records related to disability claims. SSA strongly encourages electronic submission of medical records, vocational documents, and other materials pertinent to a claimant’s case.

What are the key elements of a records management Programme?

Fundamental areas of a basic records management program include:
  • Policy and procedure development. …
  • A records retention and disposition program. …
  • Data collection/forms management. …
  • Active records management. …
  • Inactive records management. …
  • Training and outreach program.